Library Regulations

Library Regulations are part of the Memorandum of the Private University College of Education of the Diocese of Linz pursuant to Section 28, University Act 2005, and Articles 2012, 2006.
As at March 9, 2007

(Adopted by the University Council and agreed by the Governing Body)

§ 57 Tasks and Functions

(1) The Library is part of the Private University College of Education of the Diocese of Linz and as a research library it supports academic pursuits, teaching, and research relating to initial, in-service and supplementary training of teachers and related occupations.

(2) The Library of the Private University College of Education of the Diocese of Linz stocks printed and digital resources.

§ 58 Provision of resources

(1) Users are entitled to make suggestions to Library management with regard to the purchase of printed and digital resources.

(2) Final decision with regard to purchase or non-purchase rests with Library management, in agreement with the Rector and Vice-Rectors, and in accordance with the criteria applicable to safeguarding key library stock, current state of research, future needs, financial constraints and economic considerations.

§ 59 Mission

(1) In accordance with the mission of the Library, usage is restricted to: students and teachers at the Private University College of Education of the Diocese of Linz and its practice schools, any other teachers and individuals working in related pedagogical environments as well as individuals engaged in research. In addition, it is open to any other interested user.

(2) For research purposes, books and media may be borrowed from institutions taking part in Austrian and international inter-library loans schemes.

(3) There is no legal entitlement to Library use / borrowing. Both can be denied or revoked for valid reasons.

§ 60 Producers for use and borrowing

(1) Users who wish to use Library resources outside the Library premises must be in possession of a library card or must apply for one.

(2) Library cards are not transferable and remain the property of the Library. Library cards may be issued to be valid for a limited time only, and their issuance may be subject to conditions or provisos (e.g. a deposit).

(3) Loss of the library card must be reported to the Library and a replacement card must be applied for. As soon as it has been issued, only this library card is valid. Liability of the user for previous loans is not affected.

(4) Users of a minimum age of 14, but under 18, who are not college students, need a reader’s card to use the Library premises. This reader’s card is only obtainable with written consent of a legal guardian. This person undertakes to meet any claims arising from use of the Library. Users below the age of 14 are admitted to the Library only in the company of an adult (School Library section excepted).

(5) The Library must be notified of any change to a borrower’s name or address. In the event of a change of address or a prolonged period of absence, steps have to be taken to safeguard delivery and receipt of any notifications by the Library.

(6) Grave or repeated failure to respect the Library Rules and Regulations can lead to temporary or permanent suspension from use of the Library services by Library management. If the address given is found to be incorrect, the library card will be impounded.

(7) The Library is entitled to but not obligated to check whether a user is presenting his/her or somebody else’s reader’s / library card. Hence, Library staff may demand to see a user’s student card. If abuse is suspected, the library card may provisionally be impounded.

(8) Students are obligated to return all books on loan to them before they complete their courses. In addition, any other obligations vis-à-vis the Library must be met.

§ 61 Date storage and data protection

(1) The Library uses electronic data processing in its daily business.

(2) Data are treated pursuant to the provisions laid down in the Federal Data Protection Act. Every user is entitled to a printout of all data concerning him/her at any time.

(3) Information relating to a borrower is only passed on to other users with the borrower’s consent. Such consent is valid with immediate effect. This consent may be revoked.

§ 63 Use of Library sections

(1) By entering the Library premises, the user agrees to comply with the Library Rules and Regulations as displayed on the noticeboard.

(2) During opening hours all openly accessible resources of the Library can be used. The reference library is at the users’ disposal.

(3) The Library’s resources can also be viewed via the internet. Computer terminals in the Library may be used for catalogue search.

(4) The user is entitled to the services of the Library as laid down in its mission.

(5) The user is obligated to obey any instructions issued by Library staff and to observe Library Rules and Regulations.

(6) Work space reservation only with Library staff permission.

(7) If requested by Library staff, all books, periodicals and other resources have to be presented by the user on leaving the Library, even if they are the user’s property.

(8) Library staff are entitled to check the contents of folders, bags etc. and to ask any user for their ID.

§ 64 Borrowing

(1) Borrowing procedures may vary depending on the requirements of respective sections.

(2) Library resources must not be removed unless registered in accordance with the provisions of the Regulations.

(3) All resources not part of the open reference library may be borrowed. Any exceptions to this rule (borrowing over the weekend) fall within the remit of Library management.

(4) Resources can be designated part of the reference section for reasons such as: rarity value, special security and preservation requirements or because they should be accessible at any given time.

(5) As a rule, the loan period is four weeks. College Institutes may hold resources on permanent loan. However, they may be asked to place a resource at a user’s / users’ disposal for a short term.

(6) The borrower is obligated to ensure that books are returned immediately on their being recalled. This also applies to periods of a user’s absence.

(7) The publicly displayed loan periods must be observed. The number of permissible renewals must not be exceeded. If a book is needed beyond the statutory renewal options, it must be returned to the Library and borrowed again.

(8) Extension of the loan period is not possible if the book has been reserved, borrowed on a short-term loan, or borrowed from a semester-books set; if it has been put at a user’s disposal only for interim borrowing, or if the maximum number of possible renewals has been reached.

(9) In the event of urgent research or teaching requirements or official business, the Library reserves the right to recall a specific Library resource before the statutory end of the loan period.

(10) As a rule, no Library resources are posted to users. However, the Library may agree to post books etc. if conditions permit and if the resources are suited for mailing. Essential precondition: possession of a valid library card.

(11) Postage and packing are payable by the user. The resources must be returned to the Library in the same manner. Delivery times and potential loss are chargeable to the user. If the user requires a receipt, a list of the resources and a stamped and addressed envelope must be enclosed.

§ 65 Reservations

(1) As a rule, books on loan to another user may be reserved. Users who have reserved a book will be informed as soon as it is ready for collecting. If a reserved book is not collected within the period stated in the notification, the Library may loan it to somebody else.

(2) The number of reservations may be restricted, or reservations may be suspended altogether for a limited period of time.

(3) It is not permissible to reserve more than one copy of the same resource.

§ 66 Returning books

(1) If borrowed resources can no longer be renewed pursuant to Regulations, they must be returned to the Library by the end of the statutory loan period, either in person or by mail, in which case the date on which they reach the Library is crucial. Up to the moment of the resource reaching the Library, the borrower is liable.

(2) Students must return all Library resources before college deregistration. The Library will then formally clear them.

(3) In the event of queries or complaints the user is obligated to provide assistance.

§ Overdue notices

(1) Users failing to return Library resources by their due date, will receive a chargeable overdue notice.

(2) For as long as an overdue notice goes unheeded and resources are not returned, the Library is entitled to suspend the loan of any other resources.

(3) If the book is not returned after three overdue notices have been issued, the Library is entitled to replace it at the user’s expense or to seek compensation for its value.

§ 68 Photocopies

(1) In general, it is permissible to photocopy parts of printed resources for personal use.

(2) It is forbidden to photograph, photocopy or duplicate parts of Library resources for commercial use.

(3) In any case, copyright must not be infringed.

(4) The Library is entitled to restrict photocopying.

§ 69 Liability

(1) All materials held at the Library are the property of the Private University College of Education of the Diocese of Linz. Use of, or borrowing any such resources, creates a contractual relationship governing potential claims and damages.

(2) The user is obligated to handle Library resources and facilities with due care. The Library must instantly be notified of any damage to borrowed Library resources. Underlining, handwritten notes in books as well as any kind of defacement are strictly forbidden.

(3) The Library cannot be held liable for loss of, or damage to, items brought into the Library premises.

(4) Borrowed Library resources must no be passed on to third parties.

(5) Any loss or damage to resources borrowed on a specific library card result in liability even if the cardholder is not at fault.

§ 70 Value compensation

(1) If a user has lost a borrowed book or damaged it to such an extent that it cannot be restored, s/he is liable to pay compensation. Such cases are dealt with by the loan service desk.

(2) If a book cannot be replaced, or if the costs of restoring it would be disproportionate, compensation may be payable in consultation with the Library staff member under whose remit it falls. This sum will then be credited to the respective Library division. It may be used towards the purchase of other essential resources.

(3) Any damage to the Library arising from improper use of a library card by third parties is the liability of the library cardholder. With regard to compensation, Library management decides on kind, amount and means of indemnification. If resources cannot be replaced, Library management is entitled to seek full compensation.